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Advanced Notice of the AGM – March 2014

Agenda

1.Welcome address from Doug Brodie, Chairman of Solent Steam Packet Ltd

2.Apologies (apologies to secretary@ss-shieldhall.co.uk. no later than 17th March)

3.To approve the minutes of the AGM held on 7th April 2013.

4.To adopt the annual report of the Executive Committee and the Audited Accounts for the year ended October 31st2013.

5.To receive the report of the Honorary Treasurer.

6.To re-appoint the Auditor – Warwick Pendarves and Co and to authorise the Executive Committee to agree and pay the Auditor’s fees.

7.To receive the report of the Membership Secretary.

8.To elect 5 members to the Executive Committee. (In accordance with Rule 33, Doug Brodie, Barry Eagles, Tony Holley, Peter Roberts and Rosie Jacob retire by rotation and are eligible to offer themselves for re-election).   Any nominations for election to the Executive Committee must be received by the Honorary Secretary not later than 30 days prior to the AGM. (Guidance on the nomination procedure can be obtained from secretary@ss-shieldhall.co.uk)

9.To consider a rule change to assist with the ability to transfer funds between the Charity and the Trading Company in specific circumstances consistent with the declared purpose of the Society. (Detail to be provided by our Legal Advisor at the meeting)

10.Derek Burke, CEO of Solent Steam Packet (Services) Ltd will present his report on behalf of the Trading Company.

11.Graham Mackenzie, Project Manager for Saving Shieldhall will report on the progress of Heritage Lottery Funded works.

12.AOB. Responses will be given to written questions submitted to the Secretary seven calendar days prior to 23rdMarch 2014. Further questions will be taken from the floor as time allows and at the Chairman’s discretion.

13.The Chairman will close the meeting

Light refreshments will be available after the meeting at a nominal charge of £5.00 pp.