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Summary of Executive Committee Meeting held – February 2013

Minutes of the meeting held on 7th December 2012 were approved. The full minutes are available from the Secretary on request.

The format for “Commemorative Plaques” for past members was agreed as follows:

“On the death of a member of the crew, having a minimum of 5 years membership of the Society, and on request of the family or colleagues, a plaque will be mounted in the engine room or steering flat on a board set up for that purpose. Plaques should be of an appropriate material and of dimensions approx. 4” x 2” with screw holes for fixing. The cost of provision of a plaque will be for the family or crew colleagues to meet.”

An updated Society logo, letterhead and associated documentation celebrating 25 years of ownership have been produced.

A Policy for the Management of Petty Cash has been developed and was approved.

The first cut 2013 Sailing Programme was discussed and agreed for publication.

The Society has attracted additional Vice Presidents in Sir Robin Knox-Johnston, Sir William McAlpine and Commodore Ron Warwick. The support of these new VP’s is already becoming apparent in our planning and fundraising initiatives.

The application for Heritage Lottery Fund support is nearing the critical decision making stage. Pressure to achieve “matched funding” is growing and an appeal to members will soon be launched. 

The urgency of securing marketing support for our future plans continues to be a priority for the Executive and Board. A number of possibilities are being actively pursued.

Current vacancies on the Trading Company Board will be filled by opportunity or held over until a new MD has been appointed.

Dates have been set for the start of 2013 crew training.

The ship is to be presented with a watercolour of Shieldhall at sea during the May Maritime Festival. The painting has been donated by the artist for fundraising.

The Annual General Meeting of the Society will be held on 7th April. Two members of the current Executive, Mike Sutton and Richard Walker have decided to stand down with the result that we now have 3 vacancies to fill (Chris Broadbridge having resigned in year). Information on the nomination process is available from the Secretary.

JR. 19/02/2013.